Professional services · Gold Coast
Chasing documents, sending reminders and following up invoices adds up to hours you can't bill. Cytron automates the admin around your clients, so your team spends its time on the work it's paid for.
Sound familiar?
Each of these follows the same steps every time. That means it can run on its own.
What we automate
01
Welcome email, forms, engagement letter and a shared folder, sent the moment a client signs up.
02
Clients get a clear list of what's needed and polite reminders until everything is in.
03
Due dates tracked for every client, with reminders for them and for your team.
04
Clients book a time themselves, and the meeting notes and files are ready beforehand.
05
Overdue invoices get a friendly nudge in your tone, escalating only when it should.
06
What was done, what's waiting on clients and what's due next week, every Friday.
Why it matters
$15,257
a year is what late payments cost the average Australian small business.
Source: Xero Small Business Insights, Dec 2025 qtrEvery automation we build is watched by Cytron agents running on our own servers. Each area is checked on its own schedule, and you get a plain-English report. If an agent stays quiet, everything passed.
How our agents workA day with Cytron
Mon 8:00 am
The team gets the week ahead: deadlines, meetings and what each client still has to send.
Tue
A new client signs up. The welcome email, forms and shared folder go out automatically.
Wed
Three clients haven't sent their documents. Two get a reminder; the third is flagged for a call from you.
Thu
Overdue invoices get a friendly nudge, written in your tone.
Fri
A short report: what was done, what's waiting and what's due next week.
Illustrative example. Every business gets its own rules, tone and tools.
How we start
01
We map the tasks that eat your team's hours and pick the first one worth automating.
02
It runs in read-only mode next to your team. You see every decision before it acts.
03
Switched on one step at a time, with our agents checking it every day.
FAQ
No. We work inside your existing accounts with the least access needed, and every action is logged.
Always. Automation handles the reminders; your team handles the relationship.
A first workflow usually goes from audit to shadow test in a few weeks, depending on access to your systems.
A free audit for your business. No obligation, and a clear plan within one business day.
Other industries we automate